Privacy Policy and Legal Notes

 

Data Privacy Policies of Kube Partners Italy s.r.l.

This document aims to describe how we manage the processing of personal data of users and visitors of the corporate website, Kube Partners Italy s.r.l. ®.

In accordance with the current legislation on data protection (i.e., the General Data Protection Regulation EU 2016/679 – GDPR and the applicable Italian legislation D. Lgs 196/03 as amended by D. Lgs 101/2018, hereinafter referred to as the Privacy Code), we inform you that the company acting as the Controller (as per Art. 4 and 24 GDPR) of your personal data is KUBE PARTNERS ITALY S.r.l., with its Registered Office at Via Monti e Tognetti n. 7 – 20900 Monza, and its operational office at Via Bartolomeo Zucchi n. 7 – 20900 Monza – C.F.: 01937170031 (hereinafter referred to as Kube), which operates as the Controller (as per Art. 4(7) GDPR). You can contact the Controller by making an appointment at the office or using the following institutional contacts: tel. 039.388965 and e-mail administration@kubepartners.com.

The Controller has appointed its own Data Protection Officer (DPO), Avv. Laura Marretta, who can be contacted at the Controller’s office and via e-mail at privacy@kubepartners.com.

In compliance with Art. 12 GDPR, the Controller provides the following information notice to inform the data subject of the information required by Art. 13 GDPR and the communications under Arts. 15 to 22 and 34 GDPR regarding the processing of the provided data. This information notice is intended to be general and is provided to all those who interact with the site, accessible electronically at www.kubepartners.com.

The information notice describes how we collect, use, store, and process your personal data, and how, by doing so, we provide the requested services and fulfill our legal obligations. For us, privacy is of utmost importance, and we are committed to protecting it and safeguarding the rights of users’ personal data protection in accordance with the principles of lawfulness, fairness, and transparency.

This notice is valid only for the Controller’s website and not for other websites that may be accessed through our links, for which the Controller is not in any way responsible. Moreover, our site uses social plug-ins (e.g., related to social networks such as LinkedIn) for which the Controller is not in any way responsible; therefore, please refer to the privacy policies of the owners of such plug-ins.

It is our practice to constantly update the site and adapt it to legislative changes. Consequently, we may modify this document and/or the privacy policy accordingly. For updates, please visit this page, where we will publish any changes. For any questions or concerns regarding these privacy policies, you can contact the Controller at any time. The Controller is committed to responding to users who send formal written complaints to the DPO to investigate the reported issue, and to cooperating with the competent authorities to resolve any complaints regarding the processing of personal data that are not directly resolved between the Controller and the individual data subjects.

To avoid misunderstandings, the following definitions of terms used in this document are provided for clarification:

  • Personal Data: any information relating to an identified or identifiable natural person […];
  • Processing: any operation or set of operations […] applied to personal data or sets of personal data;
  • Profiling: any form of automated processing of personal data consisting of the use of such personal data to evaluate certain personal aspects relating to a natural person […];
  • Data Subject: the natural person to whom the personal data refer;
  • Data Controller: the natural or legal person, public authority, service, or other body which, alone or jointly with others, determines the purposes and means of the processing […];
  • Data Processor: the natural or legal person, public authority, service, or other body which processes personal data on behalf of the data controller;
  • Consent of the Data Subject: any freely given, specific, informed, and unambiguous indication of the data subject’s wishes by which they, by a statement or by a clear affirmative action, signify agreement to the processing of personal data relating to them;

Data Processing Information

 

The Controller would also like to inform you that the personal data you provide by contacting the Controller, which does not fall under the special categories of personal data listed in Art. 9 GDPR, concerning the same user (including in the case of an individual entrepreneur, small business owner, or professional) (the “Data”), will be processed in accordance with the provisions of the GDPR. The processing is carried out based on the conditions of lawfulness provided for by Art. 6 GDPR, for the purposes related to the relationship established with the Controller. Therefore, the legal basis for processing, as required by Art. 13(c) GDPR, is justified by the reasons for which the relationship with the Controller is established, such as accessing the Controller’s website as a visitor or user, or responding to requests received.

We collect a limited amount of data from visitors to our website, which we primarily use to improve the user experience of our site and to manage the services we provide at the request of users/visitors (e.g., different language versions available).

Additionally, please note that while browsing the website, you will have the opportunity to contact the Controller, and any data provided in this manner will also be processed in accordance with the provisions of the GDPR and the Privacy Code.

Regarding the information that may be requested or voluntarily provided, we inform you that providing data may be optional in some cases and mandatory in others. Failure to provide the required data would result in the inability to provide the service and thus to navigate the site.

Furthermore, please note that the processing of data related to web services offered by this site, which is physically hosted by Nord Est Systems srl, is carried out at the operational headquarters of the Data Controller in Monza, Via Zucchi 7, and is handled only by employees, authorized collaborators, or authorized third parties in the case of occasional maintenance operations.

The data will be processed in paper and/or electronic form. Providing data is optional, except for those automatically acquired by the system. Thus, it is understood that by continuing to browse, consent will be deemed granted pursuant to Art. 4(11) GDPR. The Controller does not perform any processing based on automated decision-making processes. Data will be stored for 1 year and, in any case, for the time necessary to fulfill the purely technical purpose of the collection.

The Controller has adopted appropriate technical and organizational measures to safeguard the security of its services on the Kube Partners Italy srl ® website, the integrity of data related to traffic and electronic communications against unauthorized use or access, including to avoid risks of data dispersion, destruction, and/or loss, as well as unauthorized access or non-compliance with legal regulations to such data and information.

The Controller also informs you that your rights to rectification under Art. 16 GDPR, the right to be forgotten under Art. 17 GDPR, the right to restriction of processing under Art. 18 GDPR, as well as the right of access to the personal data provided and all consequential information as listed under Art. 15 GDPR, are guaranteed.

 

 Additional Information on Your Rights

We would also like to inform you that you have the right to:
1. Request from the data controller access to your personal data, and to rectify or delete them, or to restrict their processing, or to object to their processing.
2. Data portability as per Art. 20 GDPR.
3. Withdraw consent at any time if the processing is based on Article 6(1)(a) or Article 9(2)(a), without affecting the lawfulness of the processing based on consent before its withdrawal.
4. Lodge a complaint with a supervisory authority.

To exercise the above rights or to obtain more information, simply send an email to privacy@kubepartners.com, indicating “exercise of rights under GDPR” in the subject line and specifying the right you wish to exercise in the body of the email. The Controller will process your request and respond within the terms indicated by Art. 12 GDPR.

We reserve the right to refuse your request only for one of the following reasons:
– To exercise the right to freedom of expression and information;
– To comply with a legal obligation or perform a task carried out in the public interest or in the exercise of official authority;
– For public health reasons in the public interest;
– For archival, research, or statistical purposes, or to exercise or defend a legal claim.

In fulfilling a valid request for data deletion, we will take all reasonably practicable steps to delete the relevant data.

The Controller informs you that if we intend to further process personal data for a purpose other than that for which it was collected, we will provide you with information about this new purpose and any other relevant information before such further processing, obtaining specific consent if necessary. In certain situations (e.g., working with us), the Controller adopts specific notices included in this document.

Please note that sending emails to the addresses indicated on this site for the purposes explicitly stated each time involves the acquisition and subsequent processing of the sender’s address and any other personal data included in the message, as indicated in the information notice above. Such sending will automatically imply knowledge and acceptance of the privacy policy notice.

In accordance with the aforementioned regulations and principles, the processing of the data provided to us will be based on the principles of lawfulness, fairness, and transparency. It will be carried out in compliance with the principle of data processing necessity, configuring our systems and programs to minimize the use of personal and identification data, excluding their processing when the pursued purposes can be achieved through anonymous data or appropriate methods that allow identification only when necessary.

 

Browsing Data

The computer systems and software procedures used to operate this website acquire, during their normal operation, some personal data whose transmission is implicit in the use of Internet communication protocols. These data are used solely to obtain anonymous statistical information on site usage and to check its correct functioning, and they are deleted immediately after processing.

Cookies Policy

A Cookie is a short text file that a website places on a user’s hard drive; cookies uniquely identify the user’s browser. Cookies do not harm the computer and do not contain viruses. The function of cookies is to streamline the analysis of web traffic or to indicate when a specific site is visited and allow web applications to send information to individual users. The cookies on our web pages are only technical and do not reveal user data or allow the transmission of personal information. Furthermore, it is specified that the use of technical-functional cookies does not involve any user tracking.

Therefore, we reiterate that our site only uses technical and functional cookies to support optimal site navigation, and for this reason, no prior consent is required.

Minors

By providing your personal data, you guarantee that you are at least 18 years old. The Controller does not intend to collect any personal data from individuals under the age of eighteen.

Applications Through Our Site

Our site features a specific section “Careers” – Kube Partners Italy srl ® dedicated to the possibility for interested individuals to submit their Curriculum Vitae and apply to join our team. In this regard, please note that specific information can be found on the indicated web page.

Spontaneous Applications

If you decide to send us an unsolicited application, regardless of our current job openings, please note that in compliance with current privacy regulations, any candidate who spontaneously sends their Curriculum Vitae will receive appropriate information on the processing of personal data at the first useful contact following the receipt of the spontaneously sent CV. During the hiring process, the employer may review candidates’ “social profiles” on a non-generalized basis, provided the candidate’s profiles are not for private use. The collection and subsequent processing of data obtained from such profiles will be carried out only to the extent that the collection is necessary and relevant to the execution of the job for which the application has been submitted. Therefore, data collected during the hiring, selection, or internship process will be deleted as soon as it is clear that no job offer will be made, if the offered position is not accepted by the candidate, or at the end of the internship period.

Legal Notes

 

The information and materials published on the site are created and provided free of charge. However, the Controller does not assume any responsibility for possible errors or inaccuracies; it reserves the right to modify, add, remove any or all contents, as well as to suspend, interrupt, or restrict access to the site or its contents at any time and without any notice and at its sole discretion.

The site and all its contents, including but not limited to documents, databases found and used therein, and related consultation systems, are protected by the current copyright laws and are the exclusive property of Kube Partners Italy srl, representing company assets protected by sector regulations.

Following the above, visitors to the site are reminded that they do not have the right to appropriate, reproduce, modify, translate, distribute, republish, in whole or in part, or otherwise use the site contents for purposes other than strictly personal ones.

The trademarks, documentation, images, solutions, ideas, characters, graphics, and any other trademarks and/or distinctive signs present on the site are owned by Kube Partners Italy srl or licensed for use to it. Therefore, they cannot be used by any internet user without written authorization.

The Controller cannot guarantee that the website will operate continuously, without interruptions, and error-free, or that it will be free from malfunctions due to the internet connection. For any problems encountered in using our website, please contact/report the issue to the following email address: administration@kubepartners.com. Although the Controller will try to ensure continuous access to its website, the dynamic nature of the Internet and its contents may not allow Kube Partners Italy srl® to operate without suspensions, interruptions, or discontinuities due to the need for website updates. The Controller does not assume any responsibility for damages arising from the inaccessibility of the services on the website, service interruptions, content deletions, network, provider, or telephone/internet connection problems, unauthorized accesses, data alterations, or malfunctioning of electronic equipment. It is the user’s responsibility to protect and correctly use their personal data and to be responsible for any harmful consequence or detriment that may result to the Controller or third parties from the misuse, loss, or theft of such data.

Links to Other Websites

Our site contains hyperlinks (“links” such as here Clients – Kube Partners Italy®) to other websites that have no connection with our company. The Controller does not control nor monitor these websites and their contents. Therefore, the Controller cannot be held responsible for the contents of these sites and the rules they adopt, even concerning your privacy and the processing of your personal data during navigation. Please be careful when connecting to these websites via the links on our site and read their terms of use and privacy policies carefully. It should be noted that our Privacy Policy and legal notes do not apply to websites managed by other entities different from the Controller. Kube Partners Italy s.r.l. provides links to other websites solely to facilitate users’ search and navigation and to enable hyperlink connections to other websites. The activation of links does not imply any recommendation or endorsement by the Controller for accessing and navigating these websites, nor any guarantee about their content, services, or goods provided to Internet users.

Links to Kube Partners Italy srl ®

Anyone interested in activating links to the Home page and other web pages of Kube Partners Italy®, which are publicly accessible, is requested to contact us at the following email address: administration@kubepartners.com. The contact is necessary to request consent for the hyperlink to our company website.

The activation of links is granted by the Controller to the requester, free of charge and on a non-exclusive basis. The Controller reserves the right to oppose the activation of links directed to its website; in any case, the activation of deep hyperlinks (such as deep frames or deep links) to Kube Partners Italy srl® or the unauthorized use of meta-tags without the Manager’s consent is prohibited. Any unauthorized link activation will entitle the Controller to take any action for the immediate deactivation of illegal links and for the recognition of the unfair commercial practice, unfair competition, or actions that harm the company’s good name and popularity and/or the Website and/or its services.

By accessing the Site and navigating its web pages, the user declares to accept the current regulations in Italy. Additionally, this Privacy Policy and Legal Notes are written and interpreted in Italian, and therefore the Italian version will prevail in all respects, including disputes or claims that may be resolved through any legal proceedings, over any other translation offered by the site as a courtesy of the aforementioned documents (Privacy Policy and Legal Notes).